Add Financials - APG, ASG, OTH (web)
Overview
The workflow below applies for entering financials pertaining to Animal Purchase Groups (APGs), Animal Sales Groups (ASGs), and Other Transactions (OTH).
Creating a Ledger - Through Animal Scans
Create and add animals to an APG/ASG/OTH from the Animal Scans page.
Animals can only be added to an APG/ASG/OTH if they belong to sessions that are reconciled.
- Select Sessions. On the Session List screen select Session.
- The Session must be reconciled before Animals can be added to an APG/ASG/OTH session.
- Tick the animal/s to be added to an APG/ASG/OTH session. Select +Bulk Create. Select Create APG/ASG/OTH.When animals are selected in a Reconciled Session, users who are subscribed to Financials will see options in the drop-down list to add the selected animals to a new Financial record depending on the session type.
Ctrl+Click for the New Ledger to open on a new browser tab. Session will refresh and New Leger Code will be linked and displayed in the session, in original browser tab. - All selected animals will be added. Additional animals can be added by selecting +Add Animals, if required.
- The APG/ASG/OTH will be created using the name, date and Property from the session. Select Edit in the Details section to edit details and add a Contact, Type, Invoice and Terms detail.
Select Save when finished editing.
Expenses/Income can now be applied, detailed further, below.
Creating a Ledger - Through Financials
Enter Ledger Details
- Select Financial, Animal Purchases/Animal Sales/Other Transactions, + New APG/ASG/Other Transactions to add a new ledger.
- Fill in the the required details, select + Create.
Adding Animals
- To add Animals, select +Add Animals.
- Select from Reconciled Session/s, Add Criteria options if required, select +Add Selected Animals to APG/ASG/OTH.When selecting animals for an APG or ASG, reconciled Inter-property Arrival/Exit sessions can be used.
Apply Expenses and Income
After adding Animals to an APG/ASG/OTH, expenses and income can be allocated to the animals either by Line Items or via a File Import, with Individual animal breakdown.
Adding Expenses Lines
- To add Expenses as Line Items, select Line Item. Select +Add Item.
- Use the dropdown boxes to produce Expense lines, select +Add Item if more Income and Expense lines are required, select Save when complete.An Animal Amount - Base Price must be entered to apply to all selected animals in both APGs and ASGs. Warnings will be given if the Income and Expenses are unable to be prorated to the Animals selected.Expense lines will be applied to any animal in the APG/ASG/OTH if the criteria options are left as the default:(Any). Use the criteria to apply the expense line to specific groups of animals.
Importing Expenses
- To add Expenses via a file import, select File Import.Animals must be linked to the APG/ASG/OTH via a session. Only then can the data be Exported. Alternatively a Template is available to download.
- Select Export File or Get Import Template. Save and Open the file.Using the Export File option will populate the animal's identifiers in the file. You then only need to enter the expenses, save the file and re-import into StockMate.
If additional edits are required, using the Export file will ensure previously imported data remains against the animals. - Populate the expenses for individual animals and sale the file to your computer in CSV format.
Pay Weight, Animal Amount totals or rates ($/kg amount) can be imported, as well as any other individual animal expenses (and other income) as required. - In StockMate, select Browse to locate the CSV file on your computer, select Open.
Allocating Income and Expenses
- To allocate the income and expenses to the animals, select % Prorate Expenses to Animals.
- Edit as required, or if complete select Reconcile.
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