Add Financials - APG, ASG, OTH (web)

Add Financials - APG, ASG, OTH (web)

Overview

The workflow below applies for entering financials pertaining to Animal Purchase Groups (APGs), Animal Sales Groups (ASGs), and Other Transactions (OTH).

Creating a Ledger - Through Animal Scans

Create and add animals to an APG/ASG/OTH from the Animal Scans page.
Info
Animals can only be added to an APG/ASG/OTH if they belong to sessions that are reconciled.
  1. Select Sessions. On the Session List screen select Session.

  2. The Session must be reconciled before Animals can be added to an APG/ASG/OTH session.

  3. Tick the animal/s to be added to an APG/ASG/OTH session. Select + Bulk Create. Select Create APG/ASG/OTH.
    Info
    When animals are selected in a Reconciled Session, users who are subscribed to Financials will see options in the drop-down list to add the selected animals to a new Financial record depending on the session type.
    Idea
    Ctrl+Click for the New Ledger to open on a new browser tab. Session will refresh and New Leger Code will be linked and displayed in the session, in original browser tab.

  4. All selected animals will be added. Additional animals can be added by selecting + Add Animals, if required.

  5. The APG/ASG/OTH will be created using the name, date and Property from the session. Select Edit in the Details section to edit as required.
    Select Save when finished editing.

    Expenses/Income can now be applied, detailed further, below.

Creating a Ledger - Through Financials

Enter Ledger Details

  1. Select Financial, Animal Purchases/Animal Sales/Other Transactions, + New APG/ASG/Other Transactions to add a new ledger.
  2. Fill in the the required details, select + Create.

Adding Animals

  1. To add Animals, select + Add Animals.

  2. Select from Reconciled Session/s, Add Criteria options if required, select + Add Selected Animals to APG/ASG/OTH.
    Info
    When selecting animals for an APG or ASG, reconciled Inter-property Arrival/Exit sessions can be used.

Apply Expenses and Income

After adding Animals to an APG/ASG/OTH, expenses and income can be allocated to the animals either by Line Items or via a File Import, with an individual animal breakdown.

Adding Expenses Lines

  1. To add Expenses as Line Items, select Line Item. Select + Add Item.

  2. Use the dropdown boxes to produce Expense lines, select + Add Item if more Income and Expense lines are required, select Save when complete.
    Info
    An Animal Amount - Base Price must be entered to apply to all selected animals in both APGs and ASGs. Warnings will be given if the Income and Expenses are unable to be prorated to the Animals selected.
    Info
    Expense lines will be applied to all animal in the APG/ASG/OTH if the criteria options are left as the default: (Any). Use the criteria to apply the expense line to specific groups of animals.

Importing Expenses

  1. To add Expenses via a file import, select File Import.
    Info
    Animals must be linked to the APG/ASG/OTH via a session. Only then can the data be Exported. Alternatively a Template is available to download.

  2. Select Export File or Get Import Template. Save and Open the file. 
    IdeaUsing the Export File option will populate the animal's identifiers in the file. You then only need to enter the expenses, save the file and re-import into StockMate.
    If additional edits are required, using the Export file will ensure previously imported data remains against the animals.
  3. Populate the expenses for individual animals and save the file to your computer in CSV format.
    Pay Weight, Animal Amount totals or rates ($/kg amount) can be imported, as well as any other individual animal expenses (and other income) as required.
  4. In StockMate, select Browse to locate the CSV file on your computer, select Open.
    Info
    If there are errors in the CSV import file, the rows with errors will be displayed on screen.
    Tap Download Errors to download a CSV file containing all the columns and animals from the original import. 
    The errors can be resolved and the CSV file saved and reimported.
    Errored animals will be displayed at the top of the list with the appropriate error message.

Allocating Income and Expenses

  1. To allocate the income and expenses to the animals, select % Prorate Expenses to Animals.

  2. Edit as required, or if complete select Reconcile.